Email Automation Guide

Table of contents

1. Connect Your Email
2. Create Triage Rules
3. Set Up Daily Summaries
4. Configure Auto-Replies
5. Advanced Automation
6. Next Steps
7. FAQ

Connect Your Email

Gmail (Gog Skill)

openclaw skills install gog

Authorize Google Workspace access. Gog provides Gmail, Calendar, Drive, Docs, Sheets.

IMAP/SMTP (Himalaya)

openclaw skills install himalaya

Configure IMAP settings for any email provider.

Create Triage Rules

Create ~/.openclaw/workspace/prompts/email-triage.md:

# Email Triage Rules
Categorize unread emails into:
- Urgent: Direct mentions, deadlines, support requests
- FYI: Newsletters, updates, CC'd messages
- Spam: Promotional, bulk, unexpected senders

Flag urgent items for immediate review.
Archive FYI messages.
Move spam to trash.

Set Up Daily Summaries

Add to ~/.openclaw/openclaw.json:

{
  "automation": {
    "cron": {
      "email-summary": {
        "schedule": "0 8,18 * * *",
        "prompt": "file:prompts/email-triage.md",
        "target": "telegram"
      }
    }
  }
}

Runs at 8 AM and 6 PM.

Configure Auto-Replies

Create ~/.openclaw/workspace/prompts/email-replies.md:

# Email Reply Templates
For common queries:
- Pricing: "Our pricing is at [link]. Let me know if you have questions."
- Support: "I've received your request and will respond within 24 hours."
- Meeting: "Thanks for reaching out. I'm available [times]."

Draft replies but require manual approval before sending.

Advanced Automation

• Thread tracking: Monitor conversations and flag unresolved threads
• Attachment handling: Save attachments to specific folders
• CRM integration: Sync important emails to your CRM
• SLA monitoring: Alert on overdue responses

Next Steps

• Daily Brief Workflow
• KPI Monitoring
• Gog Skill Guide
• Himalaya Skill Guide
• Allowlists and Sender Policies

FAQ

Q: Is my email data secure?
A: Yes. Data stays local unless you use cloud-based skills. Use OAuth tokens instead of passwords.

Q: Can it send emails automatically?
A: Yes, but enable approvals for safety. Draft replies are safer.

Q: How does it handle attachments?
A: It can read, save, or forward attachments based on your rules.

Q: Can I use multiple email accounts?
A: Yes. Configure each provider separately.

Recommended next

KPI Monitoring